Last revised 2-12-18
Suppliers Conducting Business with CPI BMD - Common Business Practices
Related Documents - (Click red links below to open documents)
AS5553 - Fraudulent/Counterfeit Electronic PartsThe seller shall provide to BMD with each delivery, supply chain traceability to the OCM or aftermarket manufacturer that identifies the name and location of all of the supply chain intermediaries from the part manufacturer to the direct source of the product for the seller and shall include the manufacturer's batch identification for the item(s) such as date codes, lot codes, serializations, or other batch identifications.
The seller and their sub-contractors shall maintain a counterfeit parts control plan IAW AS5553 and/or DFAR 252.246.7007.
The seller shall disclose in writing at the time of each individual quotation, the source of supply (by company name and location), whether or not the supplier is authorized (franchised) for the part(s) being quoted and whether or not they are providing a full manufacturer's warranty on the quoted material. If the Organization considers that the name of the source of supply is proprietary to the Organization, the Organization and Customer shall negotiate an appropriate nondisclosure agreement.
Material Delivery RequirementsThe delivery due date on the purchase order is the date the material is expected on CPI BMD’s dock.
CPI BMD delivery requirements are five working days early, zero days late.
Contractual DocumentsUpon receipt of a purchase order, the supplier is responsible for reviewing all terms and requirements.
Any exception and/or disagreements must be forwarded to the responsible Buyer/Planner for corrections or changes.
Suppliers are required to notify CPI-BMD Buyer of process, materials, subcontractor changes or changes to manufacturing location that will impact form, fit or function of products/parts under current purchase.
Authority to PurchaseOnly a CPI BMD Buyer may enter into any contractual commitments. Contact by CPI BMD Engineering, Quality or Manufacturing personnel should never be construed or accepted as authorization to enter, change or cancel any contractual commitment.
All verbal and written communications that may impact current or future terms and conditions of purchase orders must be channeled through the Buyer. The Buyer is responsible for the contract and coordination of communications concerning the following examples: drawing changes that may alter price, delivery and/or performance; changes in shipping method; or requested waivers to specifications. The Buyer is the only authorized personnel to issue or change a purchase order; this communication will be in writing.
Occasionally, a purely technical question may be best handled directly with CPI BMD Engineering. These questions usually involve a clarification of a specification or testing method, and the information exchanged does not alter the written specification or affect price and delivery. In order to eliminate potential misunderstandings, suppliers should follow all such direct communications with a written memo to the appropriate Buyer.
Over ShipmentsCPI BMD reserves the right to return material in excess of purchase requirements at the supplier’s expense, unless otherwise negotiated and included in the terms and conditions of the purchase order.
Shipping Terms and TransportationShipment must be made in accordance with the routing instructions listed on the purchase order. Deviations to these routings are allowed only if prior arrangements have been made with the Buyer. CPI BMD has the right to recover any additional charges resulting from a non-compliance with approved routing instructions.
Receiving DepartmentShipment to CPI BMD be made to the designated recipient as directed in the purchase order’s shipping and packaging instructions.
Shipment will be directed in the purchase order. Each shipment must be accompanied by a packing slip that includes the CPI BMD purchase order number, item number, part number, quantity shipped and description. Packing slip should be affixed to the outside of the package to ensure easy access by receiving personnel. It is the supplier’s responsibility to ensure that any other documentation required by the purchase order or drawing accompanies each shipment and is identified in such a manner as to prevent identification problems and payment delays.
Each order and line item on an order should be packaged separately and identified properly to facilitate efficient processing through receiving. Any receivable data should be listed on the packing slip. The provisions of requested data will expedite the receipt of the material as well as the processing of the invoice.
Supplier Performance MeasurementsCPI evaluates the performance of CPI BMD suppliers periodically. Several measurements of supplier performance are:
- Early and late deliveries of our contracted dates
- Supplier Quality Rating
- Cost/price (unit price trends)
- Service (responsiveness/support)
- Other related information from Manufacturing, Product Assurance and Engineering
Sales Tax ExemptionIt is hereby certified that the property purchased by Communications & Power Industries LLC, Beverly Microwave Division is exempt from sales and use tax, unless otherwise noted on our purchase order, for the reason that such property is purchased for resale or will become an ingredient or component part of, be incorporated into, used or consumed in a manufactured product produced for ultimate sale. If the property is purchased tax exempt and subsequent use makes this property taxable, CPI will self-assess, accrue and pay tax to the appropriate sale.
If applicable the Sales Tax Number is shown on the confirming purchase order.